Features

Accounting

A clear and simple overview of your finances. The software comes with pre-configured financial statements – balance sheet, income statement and cash flows. Furthermore, various core activities can be automatised. The settings for the chart of accounts and the financial statements can be changed.

 

  • comprehensive and convenient overview of the ledger
  • financial statements – balance sheet, income statement, cash flows
  • automatic entries for core activities

Sales invoices

Simpler invoices, with the option of posting invoices straight away. New clients are automatically registered in the client base. A PDF and XML document is created for all invoices. The list of sales invoices provides a quick and comprehensive overview of the status of the invoices prepared.

 

  • a good overview of the sales invoices prepared
  • quick and easy preparation of sales invoices
  • the option of changing the content and design of invoices
  • the option of posting invoices directly to clients
  • creating new invoices on the basis of existing invoices
  • importing data of bank receipts and payments
  • e-invoices (XML), mass export (PDF, XML)
  • reference numbers

Purchase invoices

The entry of purchase invoices is as simple as the entry of sales invoices. Entries can be assigned to specific cost groups. The system comes with the option of automatic recognition of non-current assets on the basis of purchase invoices. A quick and comprehensive overview of paid and outstanding invoices is available.

 

  • quick overview of the status of invoices
  • creating new invoices on the basis of existing invoices
  • saving copies of invoices and receipts in the server
  • importing data on bank receipts and payments
  • (mass) importing of e-invoices

Reporting

SimplBooks comes with the option of preparing various reports on the basis of revenue and expenditure analyses, as well as any reports required by the Estonian Tax and Customs Board in accordance with the law

 

  • sales report, along with an overview of the receipts
  • sales and purchase ledger
  • preparation of the KMD, KMD INF and VD declarations and their export to the Tax and Customs Board
  • preparation of the TSD declaration and its export to the Tax and Customs Board
  • report on non-current assets

Wages

We endeavour to make the entire wage accounting as dynamic as possible. For example, all wage-related taxes can be configured in SimplBooks.

 

  • employment register
  • calendar for holidays, sick days taken by employees, etc.
  • wage accounting („all-in-one” option)
  • payroll and disbursements

Stock accounting

Various stock accounting methods and settings for goods are available, along with simple and smooth life cycle management options. The option of writing down goods or moving goods between warehouses. Overviews of and reports on the current status of goods in stock is available as well.

 

  • the option of establishing several warehouses
  • stock documents and movement/tracking forms
  • report on stock movements and the current status of goods in stock
  • write-offs and movements between warehouses
  • register of goods, short-selling

Non-current asset accounting

… forms a part of the so-called accounting module of SimplBooks, including:

 

  • register of non-current assets
  • automatic calculation of depreciation
  • automatic write-off entries
  • automatic sales entries

Price offers

A simple and comprehensible register of price offers, along with the archives. All goods, which have either been invoiced or expired, are archived. Similarly to sales invoices, the content and design of offers can be changed according to preference, and posted directly to the client as a PDF document.

 

  • register and archive of price offers
  • automatic preparation of sales invoices on the basis of price offers
  • the option of changing the content and design of invoices
  • posting directly to clients

Client base

Integrates the data on all clients/suppliers and contact persons, including notes, i.e. the activity log. The activity log allows the viewing of both manually entered notes and automatic notes, e.g. notes on invoices sent.

 

  • register of clients and suppliers
  • client-based settings, e.g. discount %
  • register of contact persons
  • activity log

Configuration and extra options

The bulk of SimplBooks can be configured according to user preferences – invoices, offers, outbound letters, taxes, stock accounting, chart of accounts, financial statements. SimplBooks also comes with extra options, as listed below.

 

  • multilingual – available in English, Russian, Finnish, Estonian
  • unlimited number of users and allocation of user rights
  • currency support for all transactions
  • various configuration options
  • video instructions, user manuals and forum
  • API (for integration with other softwares)